The following is a recap of a City of Seabrook City Council meeting. City Council Meeting agendas are posted to seabrooktx.gov prior to each meeting and the recap will be distributed and posted to the website within three to five business days following the meeting. All City of Seabrook public meetings are currently being held virtually. If you wish to listen and/or give comments during a public meeting, please review the agenda posted to the website for call-in instructions. Those wishing to speak during the public comments portion of the meeting must register in advance of the meeting by going to the link provided on the agenda and complete the GoTo Webinar registration form.
Procurement Process for CIP FAC6 Smart Water Meter Conversion
City Manager, Gayle Cook, along with Director of Public Works, Kevin Padgett, and representatives from Ameresco went over the history of the city’s Capital Improvement Program (CIP) project FAC6 for Smart Water Meters conversion or Advanced Metering Infrastructure (AMI). The workshop reviewed where staff is currently in the bidding process for the project
the reasons for having Smart Water Meter Conversion on the CIP Plan, and introduced an alternative the process called Performance Contracting as allowed by the Texas Local Government Code. The session informed council and the public of the benefits and risks in the management of the project both in the installation and financially. No action was taken after the workshop and the City Manager stated that next steps would include bringing items for consideration back at the next regular council meeting.
National Fire Prevention Week, October 4-10, 2020
Mayor Kolupski read a proclamation to recognize October 4-10, 2020, as National Fire Prevention Week. Fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire, and residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire.
National First Responders Day, October 28, 2020
Mayor Kolupski read a proclamation to recognize October 28, 2020 at National First Responders Day. The brave men and women serving in the emergency response field are vital to the well-being of our citizens of the City of Seabrook, and Seabrook is proud to honor these courageous individuals and their families for their personal sacrifices and commitment to the safety and security of the residents and the visitors of the City of Seabrook.
Retail at the Commons PUD and the lease of retail space on Reserve B
Developer, Bill Friedrichs, and Gas Service Station Owner, Ali Sharif, gave an update on the progress of the approval and construction of a Convenience Store and Gas Service Station on Reserve B of the Retail at the Commons PUD to include approval by Chevron, permitting completion by TXDOT, and reasons for delay in construction and date construction must be completed, June 2021.
Seabrook Economic Development Corporation Bi-Annual Report
Paul Chavez, Director of Economic Development, updated City Council on the activities of the Seabrook Economic Development Corporation over the last six months. Mr. Chavez’s report can be found here:
BOARDS AND COMMISSIONS
HGAC General Assembly
The City Council unanimously approved the designation of Mayor Pro Tem, Natalie Picha, as primary and Mayor, Thom Kolupski, as alternate to the Houston Galveston Area Council General Assembly for 2020.
Ethics Review Commission
By unanimous vote, the City Council approved the reappointment of David Wilkerson and Nathan Lenna to the Ethics Review Commission, for terms to expire October, 2022.
Resolution 2020-17 Authorization for Submission of Community Development Block Grant - Mitigation (CDBG-MIT)
City Council unanimously approved Resolution 2020-17 to authorize the submission of a Community Development Block Grant - Mitigation (CDBG-MIT) application for the Hurricane Harvey State Mitigation Competition for the local cost sharing match toward the Hazard Mitigation Grant Program (HMGP) for the Pine Gully Wastewater Treatment Plant Retrofit Project.
Resolution 2020-18 Public Information Act Repeat Requestor Policy
City Council unanimously approved Resolution 2020-18 to give the City the option to charge for repeat public information requests by the same person, if those requests take more than 36 hours of staff time per year. The Texas Public Information Act does not allow charges for labor unless the responsive information constitutes 40 or more hard copy pages; therefore, resources are often expended for processing requests that are not recovered. The approval of Resolution 2020-18 will allow some recovery of expended resources when the same person repeatedly requests information and takes up more than 36 hours of staff time.
TXDOT Advanced Funding Agreement (AFA)
City Council unanimously approved Change Order 36 for the TXDOT Advanced Funding Agreement (AFA) pertaining to City of Seabrook Utilities, for a refund to the City of $148,224.02. During the course of installation items arose that changed the scope of the work, resulting in the refund.
Seabrook Wastewater Retrofit
By unanimous vote, the City Council approved Change Order Request for the Seabrook Wastewater Retrofit Environmental Assessment for Project # 2018-3601-06 in an amount of $36,576.41. After substantial design and final routing of infrastructure, additional services were identified for a final Environmental Assessment to be completed that is required for the Hazard Mitigation Grant Program application to proceed to Phase II.
The City Council unanimously approved an Intergovernmental Funding Agreement between the Seabrook Economic Development Corporation and Houston Galveston Area Council (HGAC) for funding a Planning & Feasibility Study for creation of Livable Centers within Seabrook with Seabrook EDC Board of Directors approving a contribution by the SEDC not to exceed $40,049.36.
Hotel Occupancy Tax (HOT) Sponsorship Funding Agreements
By unanimous vote, the City Council approved the following individual agreements between the City of Seabrook and HOT Funds Applicants/Event Holders for HOT Funding Sponsorships for FY2020-2021:
Bay Area Houston Ballet & Theater; Gulf Coast Film Festival; Keels & Wheels; Texas Outlaw Challenge;
Seabrook Special Events
The City Council discussed various options for Seabrook Special Events for the remainder of the 2020 Calendar Year, beginning November 1, 2020. Fall Sweep was approved by unanimous Council consensus, as long as the event occurs outdoors. Veterans’ Day Event was approved with limited activities, outdoors, social distancing, and masks. Councilmember Joe Machol will be organizing and managing this event. City staff was tasked with bringing three options back to Council on November 17 for holding the Christmas Tree Lighting with safety measures in place for following COVID regulations. Breakfast with Santa was approved to be held as a drive thru event, with details to be announced as planning for this event is completed.
CITY MANAGER UPDATE
Gayle Cook, City Manager, gave the attached updates on the SH 146 Expansion Project, City of Seabrook CIP Projects, City of Seabrook Grant Administration, and COVID related issues:
FUTURE MEETING DATES AND AGENDA ITEMS
A regular City Council meeting will be held by teleconference on Tuesday, November 3, 2020 at 6:00pm.